Junior IT PMO/ Project Admin

We are reaching out to request your support in providing suitable candidate CV for the position of Junior IT PMO / Project Admin to support IT Working Group.

Detail of requirements as below:

Requirements

• Bachelor’s Degree in Information Technology, Information Systems, Business Administration, Management or related disciplines.
• Having 1-3 year of experience in Project Administration, PMO, Project Coordination, or related roles.
• Basic understanding of project management principles and project lifecycle.
• Proficient in Microsoft Office applications, particularly Excel, PowerPoint, and Word.
• Experience in preparing and maintaining project documentation, reports, trackers, and meeting minutes.
• Strong organizational skills with excellent attention to detail.
• Good communication and stakeholder coordination skills.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Good command of English, both written and verbal.
• Experience supporting IT projects involving multiple stakeholders, vendors, and cross-functional teams will be an advantage.

Preferred Qualifications

• Experience supporting IT projects, system implementation, or digital transformation initiatives.
• Familiarity with project artifacts such as project plans, issue logs, risk registers, action item trackers, status reports, and project schedules.
• Understanding of project governance, reporting, and escalation processes.
• Experience in coordinating meetings, follow-ups, and project communications across various stakeholder groups.
• Basic understanding of Waterfall project delivery methodologies.

Key Responsibilities

• Support Project Managers and PMO team in project planning, coordination, tracking, and reporting activities.
• Maintain project documentation, action logs, issue trackers, risk registers, and project schedules.
• Coordinate meetings, prepare meeting materials, document minutes of meeting, and monitor action item closure.
• Track project progress and follow up with stakeholders to ensure timely completion of deliverables.
• Consolidate project status updates and prepare management reports and presentation materials.
• Monitor project risks, issues, dependencies, and escalation items.
• Ensure proper document management, version control, and repository maintenance.
• Support project governance, compliance, audit, and reporting requirements.